Privacy policy

1. Who we are

TA Dialogues (“we,” “us,” “our”) is India’s largest platform for the Talent Acquisition function. We host events, roundtables, webinars, and community spaces for TA professionals across India.

For the purposes of the Digital Personal Data Protection Act, 2023 (“DPDP Act”), TA Dialogues acts as a Data Fiduciary, meaning we determine the purpose and means of processing your personal data.

Registered address: 2C, Second Floor, C Wing, Mittal Tower, MG Road, Bengaluru, Karnataka – 560001
Contact: connect@tadialogues.in

2. What this policy covers

This policy applies to all personal data we collect and process in connection with our events, community platforms, website, outreach activities, and sponsorship relationships. It applies to event attendees, community members, speakers, sponsors, partners, and anyone we contact in the course of our work.

This policy is published on our website at tadialogues.in and is linked from our event registration forms.

TA Dialogues is a professional platform intended for adults. We process personal data only of individuals who have confirmed they are at least 18 years of age. If we become aware that we have inadvertently collected data from a child, we will take steps to delete it immediately.

3. What data we collect and how

We collect personal data through several distinct channels. We want to be transparent about each one.

3a. Event registration

When you register for a TA Dialogues event, roundtable, webinar, or workshop through our registration forms, we collect your name, organisation, designation, work email address, and phone number. Registration forms are hosted on Google Forms and on our website, where submissions are stored in Google Sheets. By submitting a registration form, you consent to the processing described in this policy.

3b. On-site at events

At our events, we may collect information through polls, feedback forms, surveys, and activity sign-ups. Participation in these is voluntary.

We photograph and record our events. Group photographs and general event coverage are published on our LinkedIn page and in our post-event reports. If you wish to be featured in individual posts or marketing content, we will ask for your explicit consent on-site. Only those who opt in will be featured individually. If you opt out, we will ensure you are not identifiable in any individually targeted content we publish.

3c. WhatsApp community

We operate a WhatsApp community for TA professionals. You may apply to join through our website, after which we review your application and add you manually. By applying and joining, you consent to receiving event updates, industry content, and community communications via WhatsApp. We do not add individuals to this community without their prior request or application.

3d. Inbound enquiries

If you contact us via email, phone, or our website, whether as a potential attendee, speaker, or sponsor, we collect the information you share with us and retain it in our CRM system.

3e. Outbound outreach

We reach out to TA professionals and potential sponsors through email, phone, and WhatsApp using data sourced from professional networks, third-party data platforms, and our own historical database. If you receive outreach from us and have not previously interacted with TA Dialogues, you have the right to opt out immediately. Every outbound communication will include a clear opt-out mechanism. Upon opting out, we will cease all further contact and remove you from our active outreach lists.

3f. Sponsor and partner data

When organisations partner with us as sponsors or partners, we collect contact details of relevant individuals at those organisations, typically name, designation, work email, and phone number, to manage the partnership and facilitate event coordination.

4. Why we process your data and our lawful basis

We process personal data only for specific, stated purposes. Under the DPDP Act, every processing activity must rest on either your consent or a legitimate use under Section 7 of the Act.

4a. Event registration data

Purpose

To confirm your registration, send event details and logistics, and manage attendance.

Lawful basis

Your consent, given at the time of submitting the registration form.

4b. On-site polls, surveys and feedback

Purpose

To gather industry insights, improve our events, and publish aggregated findings in reports and content. Aggregated or anonymised findings that do not identify you are not subject to this policy.

Lawful basis

Your consent, given voluntarily at the point of participation.

4c. Photography and event coverage

Purpose

Group photographs and general event coverage are used for our LinkedIn page and post-event reports. Individual marketing features are published only with explicit opt-in consent collected on-site.

Lawful basis

Consent. General event coverage on the basis of your attendance and reasonable expectation of being photographed at a professional event; individual marketing features strictly on explicit opt-in consent.

4d. WhatsApp community

Purpose

To share event announcements, industry content, community updates, and facilitate peer engagement among TA professionals.

Lawful basis

Your consent, given when you apply to join or explicitly request to be added.

4e. Inbound enquiries

Purpose

To respond to your enquiry and follow up on a potential speaker, attendee, or sponsorship relationship.

Lawful basis

Your consent, implied by the act of contacting us, and Section 7(a) of the DPDP Act: processing related to offering services and managing business relationships.

4f. Outbound outreach

Purpose

To introduce TA Dialogues to TA professionals, potential speakers, and potential sponsors who may benefit from or contribute to our platform.

Lawful basis

Section 7(a) of the DPDP Act: processing for purposes related to business development and professional engagement. We acknowledge that individuals contacted through outbound outreach have not given prior consent. Accordingly, every outbound communication will include a clear and easy opt-out, and upon opt-out we will cease all further contact and remove you from active outreach lists.

4g. Sponsor and partner data

Purpose

To manage sponsorship agreements, coordinate event logistics, and facilitate communication between TA Dialogues and sponsor organisations.

Lawful basis

Section 7(a) of the DPDP Act: processing necessary for the performance of professional and contractual obligations between organisations.

4h. Post-event data sharing with sponsors

Purpose

Sponsors who partner with us for an event receive a list of attendees, specifically name, organisation, designation, email, and phone number, of individuals who attended that event. This enables sponsors to follow up on conversations and connections made at the event.

Lawful basis

Your consent. We will explicitly inform you at the point of registration that your contact details will be shared with event sponsors. This disclosure will appear clearly on the registration form. If you do not wish your details to be shared with sponsors, you may contact us at connect@tadialogues.in before the event and we will flag your record accordingly.

Important limitation: Once your data has been shared with a sponsor following an event you attended, TA Dialogues cannot recall or delete that data from the sponsor’s systems. Sponsors receive your data as independent Data Fiduciaries and are responsible for their own compliance with applicable law. Sponsors are contractually bound to use attendee data solely for legitimate professional follow-ups related to the event and in compliance with applicable data protection laws, including providing opt-out mechanisms.

5. How long we keep your data

We do not retain personal data longer than necessary. We erase your personal data once the purpose for which it was collected is no longer being served, or upon a valid erasure request from you, whichever is earlier, unless retention is required by applicable law.

Where we are legally required to retain certain records, for example financial or contractual records related to sponsorship agreements, we will retain only the minimum data necessary for that obligation and for no longer than the law requires.

When your data is due for deletion, we will erase it from our active systems and instruct any Data Processors handling your data on our behalf to do the same.

The table below summarises our approach by data type:

6. Who else has access to your data

6a. Data Processors

We use the following third-party platforms to process and store data on our behalf. These platforms act as Data Processors under our instructions:

• Google Forms: event and community registrations
• Google Sheets and Google Apps Script: storing registrations and enquiries submitted through forms on our website
• Cloudflare Turnstile: spam and bot protection on the forms on our website
• Zoho CRM: contact and relationship management
• Apollo.io: outbound prospecting
• WhatsApp Business: community and direct communications
• LinkedIn: professional network sourcing

6b. Event sponsors

As described in Section 4h, attendee contact details are shared with event sponsors following the event. Sponsors act as independent Data Fiduciaries once they receive this data and are responsible for their own compliance.

6c. Legal and regulatory disclosure

We may disclose your personal data to a court, tribunal, regulatory authority, or government body where required by law or a lawful order, in accordance with Sections 7(c), 7(d), and 7(e) of the DPDP Act.

6d. No sale of data

We do not sell your personal data to any third party under any circumstances.

7. Cross-border data transfers

Some platforms we use, including Google Forms, Google Sheets, Cloudflare, Apollo.io, and LinkedIn, are operated by entities headquartered outside India and may process or store your data on servers located outside the territory of India. Such transfers are subject to Section 16 of the DPDP Act and the data protection frameworks of the respective platforms.

We ensure that all Data Processors (such as CRM and cloud providers) are engaged under a legally binding contract that mandates they protect your data with the same standards required under the DPDP Act.

We take reasonable steps to ensure that any platform we use maintains adequate data protection standards. If you have concerns about cross-border processing, please contact us at connect@tadialogues.in.

8. Data security

We implement reasonable technical and organisational measures to protect your personal data from unauthorised access, disclosure, alteration, or destruction. This includes access controls on our CRM and data platforms and limited internal access on a need-to-know basis.

In the event of a personal data breach that is likely to affect your rights or interests, we will notify the Data Protection Board of India and inform affected individuals in the manner and form prescribed under the DPDP Act, without undue delay.

9. Your rights

Under the DPDP Act, 2023, you have the following rights in relation to personal data we hold about you. These apply regardless of whether you are a current or former event attendee, community member, sponsor contact, or someone we have reached out to.

9a. Right to access

You may request a summary of the personal data we hold about you, the purposes for which we are processing it, and the identities of any third parties, including sponsors, with whom we have shared it.

9b. Right to correction

You may request that we correct any inaccurate or incomplete personal data we hold about you.

9c. Right to erasure

You may request deletion of your personal data. Upon receiving a valid request, we will erase your data from our active systems and instruct our Data Processors to do the same, unless retention is required by law. Please note the limitation in Section 4h: data already shared with sponsors prior to your request cannot be recalled by us.

9d. Right to withdraw consent

Where we process your data on the basis of your consent, you may withdraw that consent at any time. Withdrawal will not affect the lawfulness of processing that occurred before withdrawal. We will cease processing your data for the relevant purpose within a reasonable time following withdrawal.

9e. Right to grievance redressal

If you believe we have handled your personal data in a manner inconsistent with this policy or the DPDP Act, you may raise a grievance with us using the contact details in Section 10. We will respond within the timeframe prescribed under the DPDP Act. If you are not satisfied with our response, you have the right to escalate to the Data Protection Board of India.

9f. Right to nominate

You have the right to nominate another individual to exercise your data rights on your behalf in the event of your death or incapacity, in accordance with Section 14 of the DPDP Act. To register a nomination, write to us at connect@tadialogues.in.

To exercise any of the above rights, write to us at connect@tadialogues.in with the subject line “Data Rights Request.” We will acknowledge your grievance within 72 hours and resolve it within the statutory timelines prescribed under the DPDP Act and the Rules made thereunder.

10. Grievance Officer

In accordance with the DPDP Act, we have designated the following point of contact for all data-related grievances:

Name: Parv Upadhyay
Email: connect@tadialogues.in
Address: 2C, Second Floor, C Wing, Mittal Tower, MG Road, Bengaluru, Karnataka – 560001

If your grievance is not resolved to your satisfaction, you may approach the Data Protection Board of India at the contact details published on their official website.

11. Changes to this policy

We may update this policy from time to time to reflect changes in our practices, the platforms we use, or applicable law. When we make material changes, we will notify you via email or a notice on our website. The date at the top of this policy reflects when it was last updated. Where a material change affects how we process your data in a way that requires fresh consent, we will seek that consent before proceeding.

In accordance with the DPDP Act, you have the option to access this Privacy Policy and any request for consent in English or any of the 22 languages specified in the Eighth Schedule to the Constitution of India. To request a translation, please write to us at connect@tadialogues.in.